# GearDesk

> GearDesk is the all-in-one garage management software for UK independent workshops, MOT testing stations, mobile mechanics and small fleet workshops. One platform for job cards, estimates, VAT invoices, MOT and service reminders, DVLA + DVSA + HPI vehicle lookup, customer self-service portal, Stripe card payments, WhatsApp re-engagement and live job tracking.

Website: https://geardesk.pro
Pricing: https://geardesk.pro/billing
Support: support@geardesk.pro
Country: United Kingdom (also serves Ireland)

## What GearDesk does

- Digital job cards with photo-based inspections (OK / WARN / FAIL)
- Estimates with one-tap customer approval
- VAT invoices with PDF generation
- Stripe Connect card payments (Apple Pay, Google Pay, payment links, partial payments, refunds)
- MOT and service reminders by SMS, WhatsApp and Email — sent automatically at 60, 30, 14 and 7 days before expiry
- DVLA vehicle lookup by registration (auto-fills make, model, year, colour, fuel, engine)
- DVSA MOT history (test results, advisories, mileage)
- HPI checks (stolen, finance, write-off)
- Customer self-service portal (live job status, approve estimates, pay invoices, rebook)
- Live public job tracking link (no login required)
- Smart inventory with reorder thresholds
- AI-assisted quoting and diagnostics
- Multi-tenant role-based access: Owner / Admin / Reception / Mechanic
- Full audit log on every change
- Fleet management with per-vehicle service intervals
- Marketplace publishing (eBay Motors, Facebook Marketplace)
- WhatsApp Business, Twilio SMS, Telegram, MailChannels email
- DEXT Intranet super-admin for multi-workshop operators

## Pricing (GBP, monthly — quarterly/6-month/annual cycles available with up to 20% discount)

- Starter — £29/month — single mechanic, up to 100 jobs/month
- Lite — £59/month — small workshop, up to 300 jobs/month, customer portal, MOT reminders
- Advanced — £99/month — multi-mechanic, full RBAC, AI quoting, marketplace
- Pro — £149/month — multi-site, fleet management, priority support, DEXT Intranet

Free trial on every plan. No credit card required to start. Cancel anytime.

## Who GearDesk is for

- UK independent garages and auto repair shops
- MOT testing stations (class 1, 2, 4, 5, 7)
- Mobile mechanics
- Performance and tuning workshops
- Bodyshops
- Small fleet workshops
- Multi-site garage groups

## Alternative to

GearDesk is a modern alternative to: MechanicPRO, Garage Hive, AutoFlow, Tekmetric, Shopmonkey, Workshop Software, Innovatif, Click Mechanic Pro, Autoflow, GarageManager. Data imports (customers, vehicles, jobs, invoices) supported via CSV.

## Key integrations

- Stripe Connect (payments)
- DVLA (vehicle data)
- DVSA (MOT history)
- HPI (finance/stolen/write-off checks)
- WhatsApp Business API
- Twilio (SMS)
- MailChannels (email)
- Telegram Bot API
- Facebook + Instagram (Meta)
- eBay Motors, Facebook Marketplace
- Accounting export (CSV for QuickBooks, Xero, Sage)

## Security & compliance

- GDPR compliant
- Data stored in the UK/EU
- Row-level security per workshop (workshop_id pivot on every table)
- RBAC across Owner, Admin, Reception, Mechanic
- Audit log on every price change, status change and document send
- IP + user-agent recorded per login
- Customer data export and deletion from portal

## Common questions

Q: What is GearDesk?
A: All-in-one garage management software for UK workshops covering jobs, invoices, MOT reminders, payments and customer communications.

Q: How much does it cost?
A: £29 / £59 / £99 / £149 per month for Starter / Lite / Advanced / Pro, with discounts up to 20% on quarterly, 6-month and annual cycles.

Q: Is there a free trial?
A: Yes — no credit card required.

Q: Does it send MOT reminders?
A: Yes — automated SMS / WhatsApp / Email at 60, 30, 14 and 7 days before expiry.

Q: Does it accept card payments?
A: Yes — Stripe Connect with Apple Pay, Google Pay, partial payments and refunds.

Q: Can I import data from MechanicPRO or Garage Hive?
A: Yes — CSV import for customers, vehicles, jobs, invoices.

Q: Is it GDPR compliant?
A: Yes — UK/EU storage, per-workshop isolation, audit logs, data export and deletion.

## Resources

- Pricing: https://geardesk.pro/billing
- Public job tracking: https://geardesk.pro/track
- Customer payment: https://geardesk.pro/pay
- Help & docs: https://geardesk.pro/help
- Extended LLM brief: https://geardesk.pro/llms-full.txt